Microsoft Project

Beginner-Intermediate Level

Topics & Behaviors

Remarks : MS Project is called a project management program that allows the user to track the timing as well as costs of a project over time. The fundamental unit making up a project is called a 'task'. Tasks are entered to a sheet, durations specified, resources allocated, costs associated with tasks, and various links between tasks specified. Overall the tracking capabilities are excellent as are the reporting capabilities.

Project ManagementTerms and Concepts: Brief overview of a ‘project’, the nature of a project, breaking projects down by tasks, summary tasks and subtasks, special terms, Gantt, PERT, CPM etc.

Getting Around Review: Commands, toolbars, and buttons, brief overview of views;

- Entering starting dates, Durations, Ending dates, etc.

• Entering tasks, summary tasks & subtasks, specifying durations,

- Entering starting dates, Durations, Ending dates, etc.

- Overview of milestones,

- Entering task start & finish dates,

• Linking tasks, indenting & outdenting

- Overview of project calendars, types & variety of calendars, usage etc.

Resources entering resources, specifying resource units, resource costs,

• setting up resource calendars, calendars for individuals and resources
• specifying holidays, days off etc in a resource calendar

- Allocating resources to tasks,

Overview Tables, Views & Filters: Use of tables, views, using filters etc.

- Creating & using combination views in assigning resources to tasks;

• overview of relationships between tasks, predecessor tasks,
• delaying tasks and lead and lag time considerations.

Fine-tuning Your Schedule : Techniques for shortening the time/duration,

- techniques for lowering costs, resolving resource conflicts etc.

- Overview of resource leveling.

Setting Baselines and tracking your project, controlling costs, time and conflicts. Overview of Variances: Cost vs Time etc.

Using Filters to view and manage your schedule.

- m anagement considerations vis a vis variances, costs and times.

Reports : Overview of report types, creating new reports.

• modifying existing reports, creating custom reports, printing Reports,
• using reporting feature to assign work for resources etc.

Tracking : Tracking Functions and features

Linking objects to fields etc

Combining Schedules (Time Permitting) Importing/exporting & combining projects.

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